Conferences at Thomson House
We would like your conference or meeting to go off without a hitch, therefore we have thought of a few things that need to be considered when planning your event. Let us help you make this work.
Depending on who is hosting and attending the event there will be some fees associated with the booking. Our normal opening time is 11:30AM so everyone wanting to start their event before this time is subject to fees. In some cases a deposit will be required.
Conferences are expected to last no longer than normal business hours (8:30AM to 5:00PM). If an earlier start or later finishing time is planned there is an additional fee of $35.00 an hour, or portion of.
Please forward us a copy of the agenda. There are often timing discrepancies that we need to discuss before the start of the conference.
We have limited A/V equipment available which can be rented and needs to be booked in advance. Any other requirements need to be arranged elsewhere including any technical support. We are part of the McGill wireless network.
If food is being ordered, especially for lunches or dinners, we need to have menu choices two weeks in advance and a firm count of participants one week before. If there is a possibility of more people registering late, then you must estimate this and place the order for food to include them. Please consider everyone you intend to feed, such as volunteers, speakers, technicians etc.
Do not forget about vegetarians! If at all possible it is best to know what people’s dietary needs are while they are registering as this helps a lot to aid in the menu planning and service.
It is important for us to know if there are any discussions planned during the meal. This does change the way we serve and can delay the meal if not planned and understood in advance.
Remember to schedule breaks for your guests. Sitting for hours at a time can become uncomfortable for anyone so, even if they are just to stretch your legs or have a chance to go to go the washroom,
they are important.
Generally, coffee breaks should be no less than 20 minutes if there is food involved, 15 minutes otherwise. This also depends on the amount of people attending as it takes a few minutes for everyone to get their refreshments.
Please ask to see our menus. There is something there to please everyone! Please note, taxes and gratuities are not included in our pricing.
If you have any questions about anything, you can contact Bliss Ward at 514.398.3756 or at hm.pgss@mail.mcgill.ca
